Document Control Centre
ISO 9001:2015 · ISO 45001:2018 · ISO 18788:2015 — Integrated Management System
This Document Control Centre is the master source for all PPS IMS documents. Any printed or downloaded copy is an UNCONTROLLED COPY — valid only at the time of printing. Always return to this system to verify currency before using a document for operational purposes.
Document Status
Document Numbering Convention
PPS-QMS-POL-001Quality PolicyPPS-OHS-PRO-002Hazard Identification ProcedurePPS-OPS-FRM-005Incident Report FormPPS-HR-REG-001Personnel RegisterKey Documents & Forms
Controlled Documents Library
ISO 9001:2015 policies, procedures, work instructions, forms and registers
ISO 45001:2018 safety procedures, risk assessments, incident protocols and WHS records
ISO 18788:2015 operational procedures, post orders, site instructions and patrol protocols
Personnel records, employment agreements, performance and compliance documents
Duty logs, patrol reports, guard activity records and operational summaries
Active and expired client contracts, proposals, security agreements and SOW documents
Licences, certifications, ISO audit records, regulatory correspondence and legal documents
Staff training completion records, induction materials, competency assessments and certifications
Read-only controlled exports from Guardhouse, TrackTik, GuardTek and eDockets
Operational System Records
Records from Guardhouse, TrackTik, GuardTek, and eDockets are deposited into folder 09 as controlled exports. These copies are read-only — the master record always resides in the originating system.
09.109.209.309.4Policy: If a correction is required to an operational record, the amendment must be made in the originating system. The corrected export is then re-deposited. Do not edit exports directly in SharePoint.
Finding a Document
- 1Open a folder above or click 'Open in SharePoint' at the top.
- 2Log in with your PPS Microsoft 365 account.
- 3Browse by folder or use the SharePoint search bar.
- 4Click to open and read — no download required.
- 5Downloaded or printed copies are UNCONTROLLED. Always verify currency.
Requesting a Document Change
- 1Contact your direct manager or the relevant Document Owner.
- 2Describe what needs to be added or changed and why.
- 3The Document Owner creates or updates the document and sets Status to 'Under Review'.
- 4The approval workflow routes the document to the appropriate Reviewer.
- 5Once approved, you'll receive an email notification and it appears as Active.
Document Lifecycle
All active documents are reviewed on a staggered annual schedule. Document Owners receive automated reminders 30 days and 7 days before their review date. January is excluded from scheduled reviews (peak event season). HIGH priority documents must be reviewed before external audits, certification renewals, or licence renewals.
For access issues, document queries, or to report an error in a controlled document: